Gym Management Software Built Around How You Coach
Your Gym Shouldn’t Have to Work Around Your Software
You shouldn’t need a workaround every time your business does something your software wasn’t built for.
Maybe your billing cycle and credit expiration dates need to be different. Maybe you pay coaches based on how many people show up. Maybe you run personal training and semi-private sessions alongside larger groups. Or maybe you’re tired of digging through reports just to get the numbers you need to run your business.
When the software is too rigid, you end up changing how you run your gym to accommodate it.
You shouldn’t have to.
Built for more than one way of running a gym
Kilo works for gyms running personal training, semi-private, small group, large group, or a mix of all four.
Because the way you sell and deliver coaching changes how your software needs to work. A semi-private gym needs to manage session capacity and credits differently than a large-group gym. A personal training studio needs flexible scheduling and coach payroll. And plenty of gyms need to do all of it under one roof.
Kilo gives you the flexibility to run the model you want without forcing your gym into someone else’s system.
- Schedule recurring or one-off sessions
- Set capacity, reservations, and waitlists
- Sell memberships, packages, and credits
- Pay coaches based on how they coach
Everything You Need to Run Your Gym
From scheduling and billing to coach payroll and reporting, Kilo handles the day-to-day work behind your gym without making it harder than it needs to be.
Build automated flows for memberships, renewals, follow-ups, trials, reminders, and communication—saving you hours every week.
Create packages, recurring memberships, drop-ins, appointments, and hybrid plans with ease. Track revenue in real time and keep billing clean and predictable.
Manage classes, appointments, staff availability, and member reservations all from one calendar.
Track revenue, attendance, membership usage, retention, birthdays, utilization, class capacity, payroll inputs, and more—so you always know what’s working.
Members can book classes, manage payments, sign documents, and view history. Staff can access schedules, manage attendance, and operate the gym from their phones.
Sell memberships, trials, and appointments directly from your website with a clean, frictionless checkout experience.
Build digital waivers, contracts, and agreements—signed and stored automatically.
Set pay rates, track staff activity, and generate clean payroll reports.
Connect Kilo GMS with GLM, Hybrid AF, WodUp, and more.
Gym Management Software Built for How Real Gyms Run
Kilo helps you automate, organize, and optimize your gym.
Smarter member management
Track memberships, payments, and attendance with a streamlined system.
Hassle-free scheduling
Easily manage classes, appointments, and staff availability with our intuitive scheduling tools.
Automated billing & payments
Bill the way you want with flexible membership and payment options. Set up recurring memberships, multi-class passes, or one-time packages with ease.
Actionable reports & insights
Get real-time data on revenue, attendance, and retention to make smarter decisions.
24/7 Access & Workout Tracking
Let members train anytime with secure, keyless entry—powered by Hybrid AF—plus track their progress with WodUp.
The Clear Difference
With Kilo GMS, you don’t just get software. You get a complete operations engine.
Because every gym owner deserves operations that run smoothly.
| Category | Kilo | Other Software Providers |
|---|---|---|
| Ease of use |  Simple, intuitive design built for coaching gyms. |  Complex interface with a steep learning curve. |
| Customer Support | Fast response times under 3 hours, most issues resolved in 24 hours. | Slower response times with inconsistent support. |
| Features | Start with only what you need — a website, CRM + automations, or management software — and upgrade to the full all-in-one bundle on your timeline. | Requires extra purchases for key features. Forces you into a full management-software plan from day one, even if you don’t need everything yet. |
| Reliability | Built for stability, so your gym runs with minimal interruptions. | Frequent downtime and performance issues reported by gym owners. |
| Customer Rating | 5 stars on platforms like Software Advice, Capterra, and GetApp | 4.3 stars average on the same platforms |
in Real Time
Know exactly where your money comes from—and where you’re losing it.
From booking to billing to communication, members enjoy a seamless, professional experience.
Members can quickly check in for classes and appointments without disrupting your staff.
Real Success Stories. Real Gym Owners.
Your Next System Upgrade Starts Here
Watch a quick demo or book a call to see how Kilo GMS can simplify your operations and help your gym grow.
Powerful automation. Clean reporting. Billing you can trust. All in one system.
What Gym Owners Ask Us Most
What does Kilo Gym Management Software do?
Kilo simplifies gym operations by managing memberships, payments, scheduling, and reporting—all in one intuitive platform.
Is Kilo a good fit for CrossFit gyms?
Absolutely. Kilo is designed for coaching-based gyms, including CrossFit affiliates. With class scheduling, member management, automated billing, and reporting, it simplifies operations so you can focus on coaching. That’s why Kilo is a top choice for CrossFit gym management software.
How fast can I get started with Kilo?
We can have you fully set up in as little as two business days after completing onboarding. If you require data migration, the process may take longer, but our team will do their best to ensure a smooth transition with minimal downtime.
Does Kilo offer support for onboarding?
Yes! Our team provides one-on-one support calls and personalized guidance to ensure a smooth and stress-free setup.
What is the pricing for Kilo?
Kilo Gym Management Software is $150 USD per month. If you’re interested in a bundle that includes both Gym Lead Machine (a gym website with marketing automation) and Gym Management Software, we offer custom pricing. Contact us for details.
Do I have to sign a long-term contract?
Kilo requires a 1-year contract for gym management software.
Can I keep my data if I leave Kilo?
Yes, you own your data. If you ever decide to leave, we ensure a smooth transition and allow you to export your data without hidden fees.
How does Kilo integrate with other tools?
Kilo works seamlessly with Gym Lead Machine, providing a unified tech stack and a single point of support for your gym. It also integrates with Hybrid AF for 24/7 access and WodUp for workout tracking.
Is there a mobile app for Kilo?
Yes! Kilo offers a mobile app for both gym owners and staff to manage your gym on the go. Members also get their own app for easy class bookings and check-ins.
Do you offer a discount for multiple locations?
Yes, we offer special pricing for gyms with multiple locations. Contact us to learn more.
Does Kilo offer workout tracking?
Yes. Workout tracking is built right into Kilo GMS at no additional cost. Build and program workouts, track results and PRs, and let coaches or athletes log performance directly in Kilo.